Join BAT Algeria as an Executive Assistant to the Country Manager Key Objectives & Expectations :We are looking for a dynamic, reliable, and highly organized Executive Assistant to support our Country Manager. You will play a vital role in: Managing the executive’s schedule, meetings, and communications Providing high-level administrative and operational support Acting as a liaison with internal teams and external stakeholders Ensuring smooth coordination of business activities and projects Maintaining confidentiality, and professionalism at all timesAccountabilities :• Plan and maintain the Country Manager’s agenda (making appointments, organizing meetings and travel) • Support HQ functions in different projects and initiatives • Plan and support purchasing transactions and act as the company interface with external stakeholders (hotels, flight bookings, meetings) • Manage call filtering, register and sort information, and ensure proper data transmission • Plan and ensure a quality reception for the company’s guests from invitation to hosting and departure • Conduct various secretarial tasks for the Country Manager (note-taking, sending correspondence, filing, document reproduction, archiving, etc.) • Perform sorting, distribution, postage, mail registration, and e-mail management • Organize and coordinate all arrangements for meetings and company events • Take notes from oral or handwritten instructions and present them in a professional format • Ensure complete processing of specific files (data collection, drafting, formatting)• Maintain tracking and proper management of both physical and digital records • Maintain and prepare all necessary files and documents required for the Country Manager’s meetings (file summaries, key points, and orientations) • Make travel reservations: propose the most suitable and cost-effective options, manage changes upon request, and ensure follow-up for the relevant support functions (excluding Marketing) • Organize visas and travel itineraries for BAT above-market guests • Manage the Procure-to-Pay process (supplier selection, CRA, POs, contracts, and expense claims) OTIF and in full compliance with related suppliers • Manage the GM’s budget and track actuals to ensure optimal spending and visibility • Support the internal communication agenda and prepare various communication materials after alignment with the concerned functionsEXPERIENCE, SKILLS & KNOWLEDGEEssential Requirements: • 2–4 years of experience in a similar role • University degree or equivalent qualification • Fluency in English (both spoken and written) is mandatory • Strong teamwork and interpersonal skills • High level of confidentiality and discretion • Autonomous and flexible, with the ability to adapt to changing priorities • Excellent written and verbal communication skills • Proficient in Microsoft Office and general IT tools • Highly organized and punctual • Comfortable working in a multicultural and multinational environment If you're a proactive multitasker who thrives in dynamic environments, this is your opportunity to contribute to the success of a global organization.👉 Apply now and become part of BAT Algeria’s journey!
Secteur d'activité:
Industries
Type de poste:
CDI
Niveau d'études:
Licence (LMD), Bac + 3, Master 2, Ingéniorat, Bac + 5
Années d'experience:
Confirmé / Expérimenté
Catégories:
Assistanat, Secrétariat
Publiée le:
07-08-2025 à 18:00:36
